LOGIN Directors Meeting

January 16, 2009

Attendance: Marie Downs, Jean Wipf, Denise Saia, Linda Snyder, Sharon Furgason, Anne Kohn, Gwen Carotenuto, Beth Lillie, Anne Zuber, Anne Wodnick, Jane Crocker, Arn Winter, Matthew DiBella, Carol Wolf, and Bob Wetherall.

President Marie called the meeting to order at 10:00 at Gloucester County College.

Secretary’s Report

The minutes from October 10^th were reviewed. Jane motioned that they be accepted. Linda seconded it and they were approved.

Treasurer’s Report

Jane distributed her report. GCC, GCIT, Salem, Wenonah, Westville, and Woodbury have paid their fees. Several of the others are pending. $26,625 was received. Jane has a bill for $1505.17 for the balance of the hardware and software maintenance until November 6, 2009. Jean motioned that the bill be paid and the treasurer’s report be approved. Bob seconded it and it was approved.

OLD BUSINESS

Budget Committee Report

Jane reported that the bills had been distributed. She asked if there were any questions and there were none.

Policy Committee

Jean reported that the committee had not met but will meet before the next meeting. They will review policies and ask staff what policies create problems or need defining. The committee will check previous meeting minutes for already established policies.

Update on new LOGIN Libraries

Bob reported that Pitman and Washington Township libraries were now operating as part of LOGIN. Beth reported that Monroe will probably be operational at the end of March. Karen Shiles will do the migration for Paulsboro and anticipates it being up by summer.

LOGIN Directory

Jane distributed an updated list of LOGIN libraries and their contact information that Anna Kehnast had created. Jane also updated a promotional tri-fold that Anne Zuber created and distributed for all to review for accuracy. She also distributed GCC calendars and pens.

Review of LOGIN Bylaws

Beth reported that she had only one response. She asked that everyone respond to the questions noted on the bylaws and she will review them at the next meeting.

Review of Service Level Agreement

Bob will email the agreement next week. He noted that there should be designated people at each site as contacts for computer problems. Marie noted that alternates should attend meetings if the official representative is not available.

LOGIN Stickers for Library Cards

Jean reported that stickers were available of a similar size to the signature line of most cards. Seven libraries would like to use them. Matt, Marie, Beth, Jean, Sharon, Gwen and Denise will let Jean know how many they would like. The other libraries will add the LOGIN logo on their membership cards when they order new ones.

NEW BUSINESS

System and Library Issues

Linda reported that her staff had completed a 3 hour online training session with SIRSI that was most helpful. It cost $300. She will send the website information to the rest of the group. The others were interested in training also. Bob offered Greenwich lab and Jane offered the meeting room. Marie asked Linda to coordinate setting up the training with Jane. Linda reminded us that the website will have the classes in mountain time. Jane motioned that we pursue training. Ann Kohn seconded it and it was approved.

On-Order Message

Bob reported that this infrequent message will be fixed with the next SIRSI upgrade.

Linda reported that some of her patrons miss the log history that was available with the previous system. Bob will have Karen Shiles look into it. Jane asked if the history would be available if the F.B.I requested the computers and Bob said that it would be accessible if the history were kept.

Anne Zuber said that MailLit has caused confusion because some of the holds have the message that the “place to send the holds hasn’t been chosen.” Bob said to let Holly know but not send the material.

Sharon asked about the policy of giving cards to non-residents. Bob gives cards to educators and homeschooling parents.

Library Thing

Bob reported that Karen will be installing a three month trial of Library Thing on the catalog. It is inexpensive and will allow patrons to tag and add content.

Cataloging Meeting

Bob said that he and T.R. agreed that guidelines need to be established for cataloging. A short list of best practices based on Anglo American rules should be determined by a sub- committee of the cataloging committee. Bob volunteered along with T.R., Flo Rosenberg, Denise, and Lynn from Monroe. Jane will designate someone from GCC.

Next LOGIN Meeting

Bob volunteered to hold the next meeting on Friday, March 13 at the Mullica Hill Branch. He will check on the availability of the meeting room and confirm it.

Announcements

Jane hasn’t done an article for the NJLA newsletter due to some medical problems. Bob will do the news release.

Westville anticipates moving at the end of this month.

East Greenwich is becoming a branch of the Gloucester County Library System. Carpet is being installed in anticipation of opening on Wednesday.

The letter to the editor from John Maier in Gloucester County Times yesterday was discussed. Jean wanted LOGIN to respond in the same format. Bob will send the news release to Marie to condense and send to the Times editor.

Marie was asked about the tax situation in West Deptford and if it has affected the library. She hasn’t heard anything.

Anne Wodnick discussed the proposal from the League of Municipalities to reduce the minimum funding for municipal libraries from 1/3 of a mil to 1/6 of a mil reducing their budgets by one half. Anne Zuber asked for ideas and Jean suggested sending a memo to council.

Bob suggested that Paulsboro be encouraged to join SJRLC. This will be important when their catalog is part of LOGIN, especially for the deliveries. Marie as president will contact the Paulsboro director.

Jane motioned for adjournment. Denise seconded it and President Marie adjourned the meeting at 11:22 a.m.

Respectfully submitted,

Carol Wolf, Secretary