The minutes from the meeting of May 29, 2009 have been posted at http://blog.gcls.org/login/minutes/directors/LOGIN - 2009-05-29.doc
The next meeting will be on August 21st at Greenwich Branch of GCLS.
LOGIN Directors Meeting
May 29, 2009
Attendance: Marie Downes, Arn Winter, Anne Wodnick, Linda Snyder, Sharon Furgason, Anne Zuber, Ann Kohn, Denise Saia, Matt DiBella, Sue Mounier, Jane Crocker, Marge Dombrosky, Jean Wipf, Patricia Collins, Carol Baughman, Beth Lillie (late), Carol Wolf and Bob Wetherall.
President Marie called the meeting to order at 10:00 at the Deptford Public Library.
Secretary’s Report
The minutes from March 13th were reviewed. Jean motioned that they be accepted. Marge seconded it and they were approved.
Treasurer’s Report
Jane reported that the GCIT check of $2,495 was deposited. It was made out to the College instead of to LOGIN. It is not reflected in today’s report. The bill to Network Solutions of $114.95 was the only one paid. Jane doesn’t have any other bills right now. Bob recommended that she not pay the incoming SIRSI bill due to some possible changes. Jane’s reimbursement $25 from the State fee that she paid on her credit card doesn’t show yet. Monroe and Paulsboro Public Libraries need to be sent their pro-rated bills. Monroe will be billed $8,447.50 and Paulsboro will be billed $937.50. This will add $9,385 to our LOGIN account. Jane moved that the bills be sent out and Anne seconded it. It was approved.
OLD BUSINESS
Policy Committee Report
Anne Wodnick distributed the draft of the circulation policies she had collected for each library in LOGIN. Four libraries had not yet responded. This document can be updated or changed at any time by notifying Anne.
Anne also distributed the LOGIN Policies that she had found in reviewing the previous minutes. Those policies listed had dates of the minutes where she found their approval. In reviewing the document, changes were made: #3 Staff at all LOGIN libraries are fine free except staff at Heggan (Washington Township) Library; #8 Salem Community College cards cannot be used at GCLS Libraries; and #1 SCC only had two not three C’s. Jean moved to accept the LOGIN policy statement as a group with changes. Bob seconded it and all approved. Anne will send policies to Marie to send out to all Directors and SRG members.
Update on New LOGIN Libraries
Bob reported that Monroe Public Library is now fully functional. Karen Shiles is adding the records from Paulsboro Public Library. They will be migrated as is but their director Violet Valentin will edit them. It is anticipated that they will be loaded by the end of June.
Public Relations Committee
Jane and Denise reported that they are working on a master list. They discussed creating hand-outs to profile different libraries. Jane suggested that we do another commercial. In 2010, it will be the 20th anniversary of creation of this organization and there are now 20 libraries participating. Matt is working on a contact list for each location for different services such as ILL, holds, circulation, reference, etc. Jane will get copies of library listings. Jean will look into magnets for LOGIN. Pat suggested lawn signs for LOGIN.
LOGIN stickers for library cards
Jean had the LOGIN stickers to distribute to all. She had purchased 5,000 stickers in rolls of 250 for $480.
SIRSI Reports training
Linda will arrange training for the next available time, Thursday, June 18th from 11-2. Each site can send one representative. Jane will coordinate the use of a room at the College. She reminded us that the College is closed on Fridays during the summer. Karen will arrange the training with SIRSI through Linda. Each library should send the name of the person who will attend training to Linda. This training session will be “Introduction to Reports.”
Remote Hosting
In 2003 GCLS and West Deptford Public Library joined “GOLD” to form “LOGIN.” As part of that agreement, GCLS purchased a new server from IBM for $38,884 and three years of service for $6,607.89. An additional $14,139.47 purchased three more years of service. We now need to evaluate the situation. A new service contract would be expensive. We could purchase an IBM Unix directly from SIRSI plus three years of service for $21,930. Or, SIRSI could host our system and taking care of everything such as back-ups and updates. Of course, they would set the schedule for updates. It would require 3-4 days down time to change over. Bob distributed two papers from SIRSI; the SaaS Overview, and the Software as Service Total Cost of Ownership Calculator. They offered contracts for various years with larger discounts for longer contracts. The seven year contract would be around $76,130 plus a 3% increase yearly. We currently spend around $56,000, so it would be an additional $20,000 for SIRSI to host. Several questions were asked. Karen and Ralph will do the same job except the equipment will be located elsewhere and SIRSI would do the updates and backups. Anne Wodnick asked whether they would support the earlier client. Linda asked about differences in reliability. Arn had questions about the ownership of records. Marie asked if we wanted to decide today and all did. Marie called the vote. Seventeen approved. Arn abstained.
It was passed and we will move forward with SIRSI’s completely hosted server.
Library Thing
Ralph worked with Jade from Bowker. She was helpful and cooperative and worked with him to correct the software bug that had the holds default to the Mullica Hill record. It no longer does that. Library Thing applies library 2.0 features such as tagging and adding own review. The reviews will be filtered. It is $3,960 for both features, tagging and reviews. Bob motioned that we move forward and purchase the product. Jean seconded it. Anne Wodnick said to make sure the term is the actual date. Seventeen voted yes and Arn voted no. It passed.
LOGIN Bylaws
Beth had questions about Section III regarding officers. It was decided that committees will not be listed in the bylaws but that the president will have the authority to create committees as needed.
New Business
Other Concerns
Beth asked about an attorney of record for LOGIN. Beth and Linda will investigate.
Bob received information about ARRA and computer centers from Tina Keresztury at the State Library. Beth, Ann Kohn, and Jean will work with Bob to try to work on establishing computers centers. Beth has 18 computers in her computer center, Ann has 25 at GCIT, and Greenwich has 10. Bob will complete the survey by June 17th.
There was a question about someone putting out material before the street date. However, the problem was resolved.
Cataloging
Debra at Heggan Library said that the customer history can be done on an individual basis. The customer can be asked at the time of sign-up. Ask Karen to set it up.
Beth volunteered Lynn for the cataloging committee. Bob and T.R. and Flo are also on the committee
Announcements
Beth announced that Monroe Pubic Library may be closed for the month of August. Bob told her to talk to Karen who will help her set things up on SIRSI.
Bob announced that on Saturday, June 6th at 11:00, the courtyard at Mullica Hill Branch of GCLS will be dedicated to Everitt and Jean Williams. The Friends of GCLS and the Library provided new landscaping. Everitt and Jean were charter member of the friends group. Everitt is retiring from the library after 30 years of service. His wife, Jean, passed away last year. Everyone is invited.
Bob announced that the Gloucester County Times is being picked up by News Bank. It will cost around $4,400 per year. GCLS will subscribe. They own microfilm copies from 1988 through 2004.
Bob announced that Pimsler titles will be deleted from the catalog.
Marge announced that Swedesboro approved building her library’s addition.
Beth announced that they will start selling bricks for $50 with 13 characters per line and 3 lines for fundraising for the new building.
Arn announced the Deptford Public Library will have “Bring your Dog to the Library” program on June 6th.
Sharon announced that Pitman Library will celebrate its 90th anniversary on June 3rd, serving cake all day.
Marie announced that Gwen fractured her hip and had surgery. She will be off for 5 weeks. Her address is 341 Highland Ave., Westfield NJ 08093.
Next Meeting
The next meeting will be on August 21st at Greenwich Branch of GCLS.
Marge motioned that we adjourn. Jane seconded it and President Marie adjourned the meeting at 12:07.
Respectfully submitted,
Carol Wolf
Secretary