The minutes from the meeting of August 21, 2009 have been posted at http://blog.gcls.org/login/minutes/directors/LOGIN - 2009-08-21.doc
The next meeting will be on October 30th at the Woodbury Public Library.
LOGIN Directors Meeting
August 21, 2009
Attendance: Marie Downes, Pat Collins, Linda Snyder, Sharon Furgason, Anne Zuber, Susan Mounier, Carol Baughman, Gwen Carotenuto, Jane Crocker, Denise Saia, Jean Wipf, Anne Wodnick, Bob Wetherall, and Carol Wolf.
President Marie called the meeting to order at 10:00 at the Greenwich Branch of GCLS.
Secretary’s Report
Carol presented the minutes which were reviewed. Jane moved that the minutes be approved. Pat seconded it and all agreed.
Treasurer’s Report
Jane presented the statements for June 30th and August 20th and highlighted the activity. The current balance is $141,346.48. A check for $481 was sent to Woodbury Public Library for LOGIN labels for user cards. Bob asked Jane about the SIP invoice. She will check on it. An invoice of $3,960 was received from Library Thing for the catalog and reviews. Bob motioned that the bills be paid and the treasurer’s report be accepted. Anne seconded it and all agreed.
Old Business
Update on New LOGIN Libraries
Bob reported that Monroe is set to open in their new facility. The addition of Paulsboro library’s records to the catalogs is on-going. Most of the non-fiction is loaded but needs to have new barcodes. He reminded all that we should not put holds on material from Paulsboro.
Public Relations
Jane reported that the committee hasn’t met but will soon, probably the end of September. Jean displayed two mock-ups of magnets that Laurie made and would be available from JanWay. For 5,000 full color magnets (around 260 for each library), it would cost around $650 for the smaller magnets (The choice is yours) and $1000 for the larger magnets (listing of all libraries with their telephone numbers.) The consensus was to use the listing of all LOGIN libraries with their telephone numbers and to get the magnets with one color. Jean will email the mock-up to us to review.
Jean also reported that she had contacted Barbara Price from the Gloucester County Historical Society about joining LOGIN. She was receptive but concerned about the cost since she is a private non-profit agency. Three-fourths of the collection is on the website. However, it is not barcoded because they do not check items out. Jean will ask about linking to LOGIN.
SIRSI Reports Training
Linda reported that the training was $700 per person for four and a half hours. SIRSI also has canned training, much like pay per view, for $100 for a full day. That would allow a group of 20 to go through the two to three hour training like a webinar. The group rejected the $700 option. There were also a couple of other more expensive options, such as $600 for a hands-on session and $1800 for private instruction. It was decided that each library could try it for themselves. Linda will forward the link for information.
Remote Hosting
Bob reminded everyone that the migration would be the first full week of October, the 6th, 7th, 8th and 9th. Each library may want to change due dates to decrease the amount of items returned during that time. Bob will discuss it with Karen. He will also put a message on the website that the online catalog won’t be available during that time. Jane will send the information to the Gloucester County Times. The information will also be put on the receipts. Each library will decide whether to accept deliveries from SJRLC. Heggan Library will not be open during that time. Franklin may close on that Saturday to allow staff to catch-up with check-ins.
Library Thing Reviews
Bob reported that Library Thing allows users to rate and tag items in the catalog. Reviews are also included. He said that similar books aren’t always similar. Jean may encourage her Young Adult groups to participate. It was suggested that book groups may want to participate. Ralph will monitor for hate speech, etc.
New Business
SRG Meeting (Ill’s)
The use of Ill’s for each library and whether they accept requests for users from other libraries was discussed. It will be put on the agenda for next time to allow for further investigation.
It was proposed that the first sentence of the LOGIN Policies should be restricted to materials in order to exclude equipment. “and borrow materials the same as if they were a resident card holder.”
Jean asked everyone to send her a list of collections that are restricted to local residents. We will review the list at the next meeting.
Anne passed out the latest version of the LOGIN Libraries’ circulation policies.
Cataloging Meeting
Bob reported that he and Flo Rosenberg (GCLS), TR (Heggan), and Lynn (Monroe) met to discuss what rules to follow. Bob and Flo favored the Anglo-American catalog. He encouraged uniformity but can’t mandate it. He encouraged each library to send someone to the cataloging meeting or offer to host it in order to participate. Directors should be sent all minutes of cataloging meetings. Authority control is done every three months for new records. Deduping could be done again after Paulsboro is active. The committee is working on descriptive terms for media that TR had developed.
Other Concerns
Peggy Cadigan has informed us that the State Library is sponsoring another Snapshot Day on October 7th. Since we will be in the midst of the migration to remote hosting that day, we will celebrate it on Thursday, October 1st. The State will request pictures, detailed statistics, and surveys.
Jean asked about Tumble Books. Bob will supply the cost.
Announcements
Bob announced that he will be retiring December 31st.
The next meeting will be Friday, October 30th at the Woodbury Public Library. Coffee will be served at 9:30 and the meeting will begin at 10:00.
Jane motioned that we adjourn. Bob seconded it and President Marie adjourned us at 11:34.
Respectfully submitted,
Carol Wolf
Secretary