The minutes from the meeting of October 30, 2009 have been posted at http://blog.gcls.org/login/minutes/directors/LOGIN - 2009-10-30.doc
The next meeting will be on January 22, 2010 at the Monroe Township Free Public Library.
LOGIN DIRECTORS MEETING
Friday, October 30, 2009
Attendance: Anne Zuber, Linda Snyder, Beth Lillie, Pat Collins, Gwen Carotenuto, Bob Wetherall, Sharon Furgason, Arn Winter, Marie Downes, Carol Baughman, Sue Mounier, Ann Kohn, Jean Wipf, Denise Saia, Anne Wodnick, and Carol Wolf.
The meeting was called to order at the Woodbury Public Library by President Marie at 10:03.
Secretary’s Report
The minutes of the last meeting were reviewed. Beth motioned that they be approved. Bob seconded it and all approved.
Treasurer’s Report
The report that Jane had prepared was distributed by President Marie. The current balance is $133,940.67. The Sirsi/Dynix bill for $640.50 was for Library Thing. Last year’s collection of membership fees totaled $93,223. A correction was made to Paulsboro’s discounted membership fee. It was corrected to $1,875, not $ 18,750. It was motioned by Bob that the membership fees for 2010 be the same discounted rate as 2009, with the Monroe Township Free Public Library and Gill Memorial (Paulsboro) Library paying the rate for the full year; that the two bills, $83,920 for the Sirsi/Dynix migration and $25 for the annual report for the State of New Jersey, be paid; and that the treasurer’s report be accepted. Jean seconded it and all approved. After payment of these bills, the balance will be $49,995.67. Bob will be replaced on the budget committee by Anne Wodnick. Pat Collins will also serve on the committee.
OLD BUSINESS
Update on New LOGIN Libraries
Bob reported that all the libraries in the county belong to LOGIN. Monroe is now open in their new facility. Paulsboro is making progress to be operational in LOGIN and is close to finishing. On Thursday, Bob spoke to the mayor of Paulsboro at the groundbreaking for the addition to Swedesboro Branch. Swedesboro will be adding 3,000 square feet on the back of the current structure. It will include an elevator. The whole project will be around $900,000 with GCLS paying a rental of $40,000 per year for 10 years.
We congratulated ourselves on providing our customers with county-wide library services, the first county in New Jersey to accomplish it.
Public Relations Committee
The report was provided by President Marie in Jane’s absence. Jane will not be able to chair this committee next year but will stay on the committee. Denise will stay on and could co-chair. The committee needs to work on the 20th anniversary of GOLD/LOGIN. Another commercial is possible. The brochure should be reviewed for accuracy. Denise is compiling a media list for future publicity.
Jean will work on the magnets. Also, she hasn’t heard from the Gloucester County Historical Society. No money is available for migration of their records because they are a non-profit. It will be brought up at the next meeting.
LOGIN Bylaws
Beth incorporated all the additions and corrections from the previous meetings. We will review the final version for vote at the next meeting.
SIRSI Reports Training
Linda reported that a 30 minute session is available at https://sirsidynix.webex.com. Then search for ‘Hands on Lab.” Linda said to check page 42 of the current catalog. There are free demos available on certain dates. Linda will probably pursue the “canned” class for $200. President Marie asked that Karen Shiles be thanked for her help.
Saas Migration
Bob reported that GCLS used the offline product satisfactorily. Jean asked that Bob tell Karen and Ralph how appreciative she and other directors are for their service.
Inter-Library Loans (incorporated into policies)
LOGIN policies
Anne W. motioned that the LOGIN policy be amended in the first paragraph by deleting the phrase “receive in person services” and replace it with “borrow materials.” Bob seconded it and all approved it. It will be revised for the next meeting. Anne is still waiting for circ policies from a couple of the libraries.
Restricted Collections
Jean asked who had restricted collections. Heggan Library restricts one copy of its summer reading list from the high school.
NEW BUSINESS
Budget Committee Meeting
Jane requested that the committee meet either Wednesday, November 18th or Thursday, November 19th.
SRG Meeting
At the last SRG meeting, the migration was discussed as was the handling of the County College patron records.
Cataloging Meeting
The last meeting was August 6th. Bob distributed minutes from that meeting. The committee will meet again next week at the new Monroe Township Free Public Library.
Other concerns – none
Announcements
Bob announced that he will retire at the end of the year and his successor will start on January 1st. He will continue attending the SJRLC Toastmasters and as president of Literacy Volunteers of Gloucester County. Arn complimented Bob as a generous and kind individual and on his amazing achievements during his tenure as GCLS Director.
Linda Snyder will retire at the end of the year after 42 years as a librarian. She may continue as a consultant to facilitate the transition into the EIRC building that the Heggan Library recently agreed to purchase.
Next LOGIN Meeting
The next meeting will be Friday, January 22nd (snow date January 29th), at the new Monroe Township Free Public Library. Coffee will be served at 9:30 and the meeting will begin at 10:00.
Arn moved that we adjourn. It was seconded by Denise and President Marie adjourned the meeting at 11:15.
Respectfully submitted,
Carol Wolf
Secretary